Each week Pub asks its tenders when they can work, suggests a schedule from their answers, and sends it once an authorized operator has reviewed and approved it.
The week
| Step | What happens |
|---|---|
| Shifts are set | An operator confirms the service periods and how many tenders each one needs |
| You share availability | You receive a personal form that lists the week’s shifts by date, and answer it before the deadline |
| A schedule is suggested | The form closes, and Pub suggests a schedule from everyone’s answers |
| A person reviews it | An operator checks coverage, fairness, and special circumstances, and can change the suggestion |
| It is sent | The approved schedule goes to the team, with calendar-friendly details |
For tenders
- Use your own availability link and submit the most accurate response you can.
- Answer before the deadline in your email. The form closes when the schedule is generated, which can happen before that deadline.
- Finish and submit the form. A form you open but do not submit does not count, and you may receive a reminder.
- Submit again if your availability changes while the form is open. Your latest finished answer replaces the earlier one.
- Your answer counts only for the week whose form you answered.
- Treat the availability form as input, not as confirmation that you have been assigned. The approved schedule message is the source of truth.
Do not forward a personal availability link. It is intended for the named recipient and may expose staffing information.
What the schedule promises
- Only the nights you offered count. Nobody is intentionally given a night they did not offer.
- Whenever the week allows, everyone who offered a night gets one shift before anyone gets a second.
- If your last week offering a night ended without a shift, you are first in line the next time you offer one.
- For everyone else the order is drawn afresh each week, and tenders with fewer recent shifts are more likely to come first. Nobody holds a standing place.
- Weeks before you joined the roster do not count against you.
- No shift gets more people than it needs.
- A person approves every schedule before it is sent.
What a person decides
An authorized operator reviews every suggestion before it becomes the schedule. They look at coverage and relevant experience, at anyone who has repeatedly had too few or too many shifts, at changes that happened outside the form, and at accommodation or safety needs. They can change an assignment or hold it back. A change that leaves someone who offered a night without a shift asks the operator for a reason.
Availability is input, not confirmation. Only the approved schedule message confirms a shift.
Your information
Availability, email addresses, assignment history, and delivery results are staff data. Only operators with the specific scheduling permission can open them, and they are never part of the public tender directory or the venue displays, which show only who is on duty for the current night.